Friday, November 17, 2017

2018 Admissions Guideline: Transcripts

We get a lot of questions in the Admissions Office about transcripts: where to send them, what formats we accept, if we require translations and/or evaluations, etc. Here are some answers to those questions.

What does “official transcripts” mean?


An official transcript is issued to Johns Hopkins SAIS from the college, either electronically (via a service such as eScrip) or in hard copy (paper).  To make the process quicker, we prefer receiving transcripts electronically from your school; however, if you decide to take the paper route, you can (and should) request that the school send the transcript directly to Johns Hopkins SAIS.  If you choose to deliver the transcript to our office yourself, it still needs to be sealed in the original envelope, with your college registrar’s stamp over the seal.

Can I submit unofficial transcripts?


Applicants may upload unofficial transcripts as part of the application process, but will be required to submit official copies prior to enrollment. 


Where do I send my transcript?


Transcripts in hard copy should be sent to the Office of Admissions in Washington, D.C.: 

Johns Hopkins SAIS 
Office of Admissions 
1740 Massachusetts Avenue NW 
Washington, D.C. 20036 

Transcripts in electronic copy should be sent to sais.dc.admissions@jhu.edu.


What does “all college-level coursework” mean? Isn’t my degree-granting transcript enough?  


Most students have at least a few transfer credits on their undergraduate transcript for various reasons, ranging from study abroad to summer programs to switching schools.  You will need to submit transcripts for ALL of your coursework.  We want to see how you’ve done in all your coursework–not just some of the schoolwork.
If they list the course titles AND grades for all transferred credits on your degree-granting transcript, then you don’t need any additional paperwork.  If they don’t, ask if they have copies of the other school’s transcript in your files and ask them to include copies with your degree-granting transcript. 
If neither of these options works for you, you’ll need to contact multiple schools to request all the transcripts you need.  Additionally, if you’ve taken any additional coursework post-graduation (for credit) you’ll need to supply those transcripts as well.


What about international transcripts?  



  • What if I received my bachelor’s degree from a U.S. institution and I completed a semester or two abroad?

The first thing you need to do is check your undergraduate transcript and see how the courses are recorded. We need to see both the courses and the grades listed on your transcript. If the transcript lists both, then you’re covered and you won’t need to do anything else. However, if your school only lists the courses as transfer credits, you’ll need to provide an official copy of your study abroad transcript.
This is easier than you might think. Any U.S. school that accepted study abroad credits will have an official copy of your study abroad transcript in your student file; all you have to do is ask them to send a copy of it to the SAIS Admissions Office and you’re ready to go.

  • What if I received my bachelor’s degree from a non-U.S. institution?

First, you’ll need to determine if your school will issue a transcript in English. Many international institutions are prepared to do so; if your school is an international institution, you’ll need to acquire an English-language copy in a sealed envelope (don’t open it!) and forward it to our office.

If your school does not provide transcripts in English, you are asked to provide an official translation of the entire transcript and an explanation of the grading system of the university. You are strongly encouraged to use a credential evaluation service, particularly if you are not sure of how to obtain original transcripts or face difficulties obtaining them. See the National Association of Credential Evaluation Services for a list of providers. Transcripts and translations must be received by the Johns Hopkins SAIS Office of Admissions before the relevant deadline, so please make any requests well in advance.

  • What if I took non-credit language courses abroad?
SAIS doesn’t require official transcripts for non-credit language courses, so you don’t need to submit these transcripts - you can indicate language experiences on your application and your resume. If you want to send us photocopies/scanned copies as proof of these courses, you’re certainly welcome to do so, but we don’t require them.